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Katharine Whitehorn
Senior Procurement Specialist – UAE
Job Reference: CEU03
SKILLS
JOB DESCRIPTION
To handle the purchasing of nuclear related materials, equipment and services, from initiation to post-award administration for company’s requirements to ensure that those requirements are met in a safe, compliant, timely, and efficient manner to ensure safe and reliable operation and maintenance of the Nuclear Power Plant.
Procurement
Quality Assurance
Planning, Reporting and Systems
- 10 years’ experience in nuclear power procurement is mandatory.
JOB DESCRIPTION
To handle the purchasing of nuclear related materials, equipment and services, from initiation to post-award administration for company’s requirements to ensure that those requirements are met in a safe, compliant, timely, and efficient manner to ensure safe and reliable operation and maintenance of the Nuclear Power Plant.
Procurement
- Prepare plan, schedule, process and procedure to purchase spare parts, tools, materials, equipment, and services as appropriate and in a timely and cost-effective manner to ensure safe and reliable operation and maintenance of the nuclear power plant;
- Support nuclear supplier qualification as required, update the qualified supplier list;
- Understand the specifications and scope of work, and ensure all Quality Assurance, HSE, Engineering, and end user requirements are included;
- Review technical specification for the purchasing materials, equipment and services;
- Interface with Engineering and QA as necessary to resolve issues;
- Prepare accurate tender documents and ensure adherence to tender process;
- Assess bids ensuring that they are allowable under policies and allocated budgets;
- Review competitive bids, quotes, and proposals by evaluating proposals, reviewing with requesters and subject matter experts and analyzing any grounds for rejection;
- Verify Technical Evaluation ensuring participation by QA and Engineering, and prepare the Commercial Evaluation;
- Meet and negotiate and/ or clarify terms with suppliers as requested by the management;
- Prepare recommendation for award, with thorough justification to support decision as per the DOA, and ensuring that all required information is available;
- Prepare and issue the final agreement for signature;
- Evaluate and monitor contract performance to ensure compliance with contracted obligations;
- Clarify contract requirements and assist in conflict resolution;
- Create and track Purchase Orders using the ERP system to ensure that items are delivered promptly and correctly;
- Administer the necessary information needed for the agreements alongside with the User Department;
- Expedite manufacturing progress to ensure delivery of materials, equipment and service with required quality;
- Serve on the Emergency Procurement Duty Roster.
Quality Assurance
- Ensure that all work carried out is of the highest standards of safety and quality, and in compliance with the department and company-wide quality assurance program, in order to effectively support safe and reliable plant operation;
- Support continuous learning and application of industry best practices in order to maintain the highest quality of procurement workmanship;
- Promptly report quality related issues or deficiencies on procurement activities to line management;
- Maintain vigilance against counterfeit, fraudulent and suspect items.
Planning, Reporting and Systems
- Develop reports and statistics in area of work;
- Notify users before the expiration of service contracts to ensure contract renewal or retendering without interruption of service;
- Assist in the development of annual demand and contract plans including strategies based on risk and value, and handle updates and follow-ups thereof;
- Monitor and report on supplier performance;
- Solicit feedback on user satisfaction;
- Keep all documentation up-to-date and available in the appropriate system;
- Make maximum use of available systems; support implementation of new systems.